Job Description

Job Description
Title: Part-time Office Specialist
Classification: Part-time, Hourly (15 hours a week, flexible scheduling)
Type: Specialist
Compensation: $15 per hour
Location: Baltimore, Maryland
Reports to: Communication and Development Coordinator
Start Date: October 2019

Arts Every Day is seeking a self-motivated, detail-oriented, team member with experience in nonprofit office work with excellent written and verbal communication skills.  This is a flexible, part-time (15-20 hours/week) position with no additional benefits.

Administrative Support Responsibilities

  • Contact Management, activity tracking, and communications;
  • Provide assistance to Communications and Email Marketing teams with email campaigns;
  • Answer phones in a professional manner, screen calls, direct calls to appropriate staff person or take accurate, complete messages when necessary;
  • Maintain office supply inventory; 
  • Assist in scheduling meetings, preparing materials, send out calendar updates/invitations, reserve meeting space;
  • Support Executive Director and Communications and Development Coordinator with data entry and filing.

Fundraising Support

  • Assist with Annual Fund mailings, donation processing, database entry, and donor acknowledgement letters;
  • Research current and prospective corporate, foundation, and individual donors;
  • Utilize Salesforce database to compile donor reports across various components – giving volume, geography, time period, etc;
  • Support the Development Team with materials relevant to donor communications and grant applications.

Program Support Responsibilities

  • Update invoicing/vendor databases with new accounts;
  • Coordinate schools bus trip communications and tracking;
  • Other duties as assigned. 

Preferred Characteristics/Skills

  • Detail-oriented organizational and analytical skills needed to proof and edit documents; effective writing ability necessary to prepare correspondence.
  • Interpersonal skills requiring courtesy, tact and diplomacy necessary to effectively communicate with staff, callers, and visitors
  • Ability to take initiative, prioritize, complete work with minimal supervision and meet deadlines
  • A self-starter and ability to juggle competing priorities and work independently in a high-paced environment
  • Critical thinker willing to look at situations from multiple angles
  • Demonstrated proficiency in Word, PowerPoint, Excel, and specialized databases to create and manage documents, reports, and logs
  • Prior experience in nonprofit organizations, the arts, or arts management is a PLUS!

Preferred Software Proficiencies: 

  • WordPress 
  • Adobe Creative Suite 
  • Mailchimp, e-newsletter platforms
  • Salesforce or similar CRM (Customer Relationship Management System)
  • Quickbooks
  • EventBrite

Application Procedure:
Please submit a cover letter and resume to with the subject line “Office Specialist”. Applications received by September 30, 2019 will receive priority consideration.