Purpose

Baltimore City Public Schools’ 5 separate public day schools are eligible to receive up to $2,500 in funding to support arts experiences including field trips, performances, and teaching artist residencies.

Benefits to Schools

School grantees can access up to $2,500 in arts/arts integrated experiences. Schools should review the Arts Every Day Arts Directory for approved partners and programs. Schools will be given login credentials to access and book programs through the Directory. AED will process payments directly to Arts and Cultural Partners.

Arts Every Day’s Arts Directory includes a variety of programs and experiences from a breadth of Arts and Cultural Partners, including:

• Off-site performances, such as theater, dance, and music performances at theaters throughout Maryland
• Off-site programs, such as museum and cultural institution visits.
• Transportation to and from any off-site experience in the Arts Directory.
• School-based programs and performances, including assemblies, residencies, workshops, and more.

Please note that all Arts and Cultural Partners listed in the Arts Every Day Arts Directory have agreed to work in compliance with Baltimore City Public Schools’ fingerprinting and background check processes as well as in alignment with Arts Every Day’s mission and vision. If you are interested in booking with a Provider who is not listed in the Directory but you think meets the criteria, please contact Sam Green at sam@artseveryday.org to discuss eligibility. 

Eligibility

This funding is open to the five separate public day schools in Baltimore City Public Schools:

• William S. Baer School

• Claremont School

• Lois T. Murray Elementary/Middle School

• Sharp Leadenhall Elementary/Middle School

• Joseph C. Briscoe Academy

How to Access

Eligible schools can email Sam Green, Arts Integration Schools Manager, at sam@artseveryday.org to schedule a meeting to set up their school’s account. Schools will need to identify a school-based staff member to be the main point of contact for the grant.

Grantee Responsibilities/Commitment

• Schools must complete and return the Arts Accessibility Fund Grant Agreement before starting to request to book programs.
• Grantees can reference the Booking Guide for help with the booking process. 
• Arts Every Day staff may visit during programs booked using Arts Experiences Grant funding.
• Grantees must submit documentation of arts experiences through a post-experience survey submitted within 2 weeks of completion of all funded program(s). 

Use of Grant Funding

Each BCPSS separate public day school is eligible to receive funding of up to $2,500. This funding can be used to book programs from Arts Every Day’s Arts Directory. Please review the following guidelines for use of AED grant funding:

• Student programs must occur during the regular school day during the current school year, with the following exception:
• Up to 30% of funding can be used towards programming at family and community engagement events occurring outside of the regular school day (ie, booking a teaching artist to lead a workshop at Family Literacy Night).
• This  grant cannot fund arts materials, food, or other supplies. For financial support in purchasing arts equipment, please see our Arts Equipment Fund.
• Transportation Guidelines: 
• This grant can be used to fund transportation to and from any experience in the Arts Directory. 
• This grant cannot be used to fund trips outside of the state of Maryland. 
• Arts Every Day funded transportation must be booked through Woodlawn Motorcoach using the process outlined in our Booking Guide.
• Invoices for all programs must be received by Arts Every Day by May 15th of the current school year though programs may continue to take place through the end of the school year.
• Applicants are responsible for communicating effectively with Arts and Cultural Partners about all bookings. In general, this means responding to email communications about bookings within 72 hours.
• Applicants are generally asked to request programs at least two weeks in advance. This allows adequate time for AED to receive and process documentation for payment to the artist partner.
• Arts Every Day’s Arts Integration Schools Manager may visit my school and obtain visual documentation of AED-funded experiences, with prior notice.

These requirements are also outlined in the Arts Accessibility Fund Grant Agreement, to be completed by school applicant and principal.

Please contact Sam Green at sam@artseveryday.org with any questions about this program.

The Arts Accessibilities Fund is made possible through the generous support of the Lynde & Harry Bradley Foundation.